Overview: Budgets

Note: the creating, viewing, updating or deleting of a budget within My Recipe Manager requires the 'Food Technician' (role) to be assigned to the users account by a school administrator. To view the list of available roles and what they allow a user to do click here.

My Recipe Manager was designed to keep things as 'simple' and as easy as possible i.e. to address the management of recipes, their ingredients, associated food orders and shopping lists - not the management of budgets. Budgets are properly managed in software applications like Quickbooks, MYOB and Xero however, a few schools indicated that they would like some sort of ability to manage their yearly food budget. As a result of this feedback, a basic budgeting module has been incorporated into My Recipe Manager.

If your school wishes to budget at a deeper level than the below i.e. at a level where you can cost your recipes then please refer to the topic 'Recipe Costing in My Recipe Manager'.

The basic budgeting module within My Recipe Manager caters for:

the recording of a food budget for each financial year.
the recording of what was spent when food orders were purchased.

These two simple processes will let you know:

whether you are under or over budget.
whether you are in the black or in the red (coloured flag).
the amount that you are either over or under budget by.

Note: use of the budgeting feature in My Recipe Manager is optional i.e. if you don't want to use it then you don't have to.

Warning: for the budgeting feature to accurately represent your current budget status, someone at your school has to take ownership of the budgeting functionality i.e. maintain the correct value of the yearly budget and ensure that every time a food order is purchased, the value of that purchase is correctly recorded. If a mistake is made or an entry is forgotten they are easily rectified.

Warning: for the budgeting feature to correctly function, a yearly budget must be created for the financial year that an expense is recorded against.