What are Roles?

Roles are what governs (controls) what a user can and cannot do within My Recipe Manager. You assign the appropriate roles to your users when you create their user accounts subject to what you expect that user to be able to do in My Recipe Manager.

Note: if as a school administrator you assign an additional role to one of your users whilst that user is currently signed into My Recipe Manager, that user will need to sign out of My Recipe Manager and sign back in for the additional role or roles to take affect.

The available roles (highlighted in yellow below) and what they allow the user to do are listed below:

  • School Administrator
    • Membership: users with the school administrator role can create, update, view and inactivate users.
  • School Subscription Details
    • users assigned with the school subscription details role can view their schools subscription information including their subscription period, invoice details and subscription expiry date. Links are also provided to renew the schools subscription.
  • Teacher
    • Recipes: users assigned with the teacher role can create, update, view, delete and share recipes.
    • Recipe Ingredients: users assigned with the teacher role can add ingredients to a recipe, remove ingredients from a recipe and update ingredients that are related to a recipe.
    • Food Orders: users assigned with the teacher role can create, update, view and delete food orders.
    • Shopping List: users assigned with the teacher role can mark a food order to be placed on the food technicians shopping list and can mark a food order to be removed from the food technicians shopping list.
    • Recipe Costing Reports: users assigned with the teacher role have access to view and run the costed recipe reports. To read more about recipe costing reports click here.
    • Ingredient Search: users assigned with the teacher role have access to view and search ingredients.
  • Recipes (Read and Print Only)
    • users assigned with the recipes (read and print only) role can only view and print recipes.
  • Class Names
    • Class Names: users assigned with the class names role can create, update, view and delete class names.
    • Class Information: users assigned with the class names role can create, update, view and delete class information pertaining to a class name e.g. dietary requirements, anaphylaxis and/or allergies.
  • Recipe Costing
    • users assigned with the recipe costing role can cost a recipe's ingredients and add those recipes to your master list of costed recipes. To read more about recipe costing click here. This role also has access to view and run the costed recipe reports.
  • Food Technician
    • Food Order Reports
      • Shopping List: users assigned with the food technician role can run and produce a shopping list for the food orders that teachers have marked for inclusion in the shopping list.
      • Shopping List (Stocktake): users assigned with the food technician role can run and produce a shopping list for the food orders that teachers have marked for inclusion in the shopping list which also takes into account ingredients that you are managing under 'stock control'. This is an optional feature. To read more about this click here.
      • Class Allocation Report: users assigned with the food technician role can run and produce a report that details who should receive the ingredients that were purchased from the shopping list.
      • Yearly Budgets: users assigned with the food technician role can create, update, view and delete yearly budgets.
      • Expenditure: users assigned with the food technician role can create, update, view and delete expense transactions.
      • Budget Report: users assigned with the food technician role can select and view the budget report.
      • Recipe Costing Reports: users assigned with the food technician role have access to view and run the costed recipe reports. To read more about recipe costing reports click here.
    • Budgets

      • Expenditure: users assigned with the food technician role can create, update, view and delete expense transactions.

      • Budget Report: users assigned with the food technician role can select and view the budget report.
      • Yearly Budgets: users assigned with the food technician role can create, update, view and delete yearly budgets.
    • Stocktake: users assigned with the food technician role can manage stock control of ingredients that are stored on premises. To read more about this click here.
  • Custom Reports
    • users assigned with the custom reports role have access to run, display, download and print any of the available custom reports. To read more about custom reports click here.

Users can have more than one role assigned against to them. School Administrators generally have all roles assigned to them with the exception of 'Recipes (Read and Print Only)' so they can access any area within My Recipe Manager.

My Recipe Manager is designed to be used by teachers not students. Students are not to be given access to My Recipe Manager as this is in breach of our terms and conditions.